Incubation [SCP - TBD] Renew Customer Support Workstream Jan 1st - April 30th 2023
Nov 28, 2022

Proposal: 7 days a Week Customer Support Services for 4 Months

For years ShapeShift has been known to have some of the best customer service in the crypto space. One year after transitioning to a DAO, this fact remains. Our compact support team is full of experienced and vetted agents who our users can trust to help them out when something inevitably goes wrong within our new experience, as well as some legacy products that still exist. In an industry full of scammers/bad actors; having reliable customer support members, who can be trusted with the most sensitive of user information, is priceless. We’d love to continue offering our services in delighting users when they need a hand. Below you will see how we’ve adjusted our budget to better meet the needs of the DAO during these bearish times, while also focusing on a more Discord-centric support style. 

Some of the major changes to highlight:

  • Megan will be stepping down from her role.
  • Carmina and Miguel will be moving to part time hours.
  • Donna will be on maternity leave until March.
  • Mogie will be submitting a proposal to move him to workstream leader in parallel to this proposal.



2023 Objectives:

  • Transition to a Discord-first support team by the end of January.
  • Bag 10 reviews total each month (Trust Pilot and mobile app reviews)
  • Maintain a helpdesk to educate community members and users on our products and services.
  • Continue to delight and effectively assist users with all of their crypto needs.


Transition to a Discord-first support team by the end of January.

We want to use Discord for customer support more than we use Zendesk. This means directing users who need help to go to the #contact-support channel where one of our support agents can assist them in a live chat fashion. Offering support right in Discord where the majority of our community resides will help make the ShapeShift DAO Discord a one stop shop for our users. Ticket transcripts are readily available via the Tickets Bot. Over the past month 1/2 we have noticed an uptick in Discord tickets, we want this trend to continue. We will continue to have 4 Zendesk licenses until the end of January ($500/month). Starting in February we will cut down to 2 licenses for just Mogie and Donna ($125/month and when Donna returns from leave, $250/month). Depending on ticket count and how effective Discord seems to be, we will consider ending our Zendesk account completely. While Discord is the defi community norm, there are still many users out there who are loyal to ShapeShift and do not have a Discord account, so for now Zendesk is a great tool. Zendesk also provides privacy and organizational tools that assist in providing great support.


Bag 10 reviews total each month (Trust Pilot and mobile app reviews)

We want to continue our campaign of increasing our Trust Pilot and mobile app reviews. Our goal will be 10 total each month pursued through Discord and Zendesk. We’ve seen a ton of success with this over the past year. Our current Trust Pilot score stands at 4.0! https://www.trustpilot.com/review/shapeshift.com 

Helpdesk to educate community members and users on our products and services.
I have started and will continue to migrate help desk articles over to Gitbook. This is in preparation for the potential event of quitting Zendesk completely. Any suggestions for articles can be directed to @mogie. I also have a Twitter account (@DAO_Shift) used to post articles, retweet ShapeShift (and other community members), and direct users to get in contact with our support team when applicable. 

Continue to delight and effectively assist users with all of their crypto needs.

Our team consists of members who have been handling crypto related customer support issues for several years. We are dedicated to helping our users and it still bums us out if we cannot find a solution for someone. Helping our users find a solution to their problem(s) and giving them the best experience possible truly makes us happy.




Misc notes:

  • No more 24/7 support, instead Mon-Fri 9am -1am (EST) with @Carmina working 5pm-1am on Sat/Sun. 
  • No more LVAs - this means paying workstream members directly with USDC. No more needing Colony payouts by the 12th every month.
  • With @Mogie being the only US workstream member, he will be the main point of contact during ‘standard’ US hours.
  • @Donna will be away from work for her maternity leave from Nov 24-March ~15. She is a vital part of our team and we want to ensure she has enough time to recover before returning to work.


Staffing:

  • Workstream Leader/Helpdesk Manager - 1  @mogie

- The helpdesk manager creates and oversees the creation, editing and auditing process of our helpdesk content.
- As a workstream leader, Mogie will handle all US-timezone product meetings that require support representation (i.e Go/No Gos, governance calls, etc). He will handle payroll, training consultation, proposal management, cross-team communication, and other high-level needs. 
- Completing customer requests with the utmost accuracy and efficiency.

  • Support Staff Manager - @donna 

- Manager’s main role is to ensure quality support and training are provided to all support agents, responsible for staff scheduling, Zendesk management, hosting weekly meeting/huddle with support staff.
- Completing customer requests with the utmost accuracy and efficiency.
- Informal QA for Miguel and Carmina.
- Scheduling
- Build trainings
- Create ticket flow systems for “bug incidences” to ensure proper customer communication.

  • Support Agent - Carmina

- Completing customer requests with the utmost accuracy and efficiency.
- Managing Trust Pilot/Mobile App reviews (reporting spam, responding, sending invites). Communicate with @0xean any negative reviews. (Once Donna returns this will be her responsibility since she will be full time).
- Creating triage threads/reporting issues to Ops.

  • Support Agent - Miguel

- Completing customer requests with the utmost accuracy and efficiency.
- Weekly Ops Sprint (until Donna returns)
- Creating triage threads/reporting issues to Ops.




Schedule

 




Budget (USDC):

Carmina: 1000
Miguel: 800 

Mogie: 6000
Donna: 4500

12,300 in salaries  (48% decrease from current workstream budget)
+500 for Zendesk
12,800 TOTAL/month

4 month proposal if passed (Jan 1- April 30) = 51,200 USDC from the DAO

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mogieforo
mogieforoNov 28, 2022

Any and all feedback is appreciated. Thanks and gm!

1
08mamba24
08mamba24Nov 29, 2022

Hey guys this is Miguel from the Support Workstream! It's been a pleasure helping our users and working with the community. If given the same chance, I would like to continue working for the community in helping our users with their concerns/issues, providing resolutions, and contributing to the DAO to the best of my abilities! We want to continue providing the best customer service in our line of Business as I also believe that it's one of the main reasons why people chose their providers. I appreciate all the people involved and I would still like to continue working with all of you. Cheers!

2
Mina
MinaNov 29, 2022

Hello everyone! This is Mina from the Customer Support team. It's been a great experience being part of this team and would wish to continue in working for the community in providing great quality customer service. I'm looking forward to working again with all of you. Thank you!

3
donnaShapeShift
donnaShapeShiftNov 30, 2022

This is Donna and I've worked for Customer Support since centralized ShapeShift. Working for ShapeShift has been a blast and I would love to continue delighting customers, help troubleshoot and resolve user issues. I am excited about what's to come for ShapeShift in the near future and I hope to continue working for this community come 2023!!!

3
0xean
0xeanNov 30, 2022

@mogieforo -

Thanks for putting this forward. It is great to see the reduced spend for the workstream in light of the current support needs and the DAOs overall budget.

Given the current support requirements for the DAO, and a total team size of 4 people, do you think that 2 people with titles of manager are required?


mogieforo
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mogieforoNov 30, 2022

Hi @0xean

Appreciate you commenting! You make a valid point. I could change my job title to simply "Workstream leader" and put "Help Desk Content Creator" in the job description - along with changing Donna's title to "Support Team Lead".

The thinking behind giving Donna the 'manager' title is because she is experienced in a manager type role and she works in PHT, which makes it easier for her to meet regularly and assist our two support agents. 

Are the titles the main point of concern/question or are you suggesting that in general our team only needs one manager/leader?

0xean
0xeanNov 30, 2022

@mogieforo - definitely not worried about titles and not suggesting the team structure is wrong, but was more curious your thoughts on a small team needing two people in leadership / manager type roles.

mogieforo
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mogieforoNov 30, 2022

I am the main point of contact for Support during US hours. Because of the time difference, our entire team meets just once a week (early for me, late for them).

I think it makes sense to have Donna (a manager) be online at the same time as our agents. It also makes sense to have me on during US hours when the majority of our workstream members are online.

That being said, Donna is currently on maternity leave (ML) and will be back in March. So we will have a few months (pending the approval passing) of just having one manager (me). Depending on how it works out we can consider restructuring on the next proposal come May.

edit: holy shih I use a lot of parentheses

1
0xean
0xeanNov 30, 2022

understood and thanks for the response!

1
TylerShapeShift
TylerShapeShiftDec 1, 2022

I wanted to acknowledge that I (on behalf of the Operations Workstream) have posted a counter proposal to this proposal: https://forum.shapeshift.com/thread/realign-support-responsibilities-under-the-operations-workstream-41435

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